Examples for special report are opening of branch, introducing a new product, Improving the quality or changing the shape or size of the product and the like.
Since the purpose is to get the reader to do something, these letters include strong calls to action, detail the benefit to the reader of taking the action and include information to help the reader to act, such as including a telephone number or website link.
Moreover, the report is concluded with the ways of solving the problem. In addition, reports may be written in order to persuade a manager not to discontinue a certain program or to give more funds to one sector of a business.
Such reports are classified into two types. Follow-Up Letters Follow-up letters are usually sent after some type of initial communication. Performance Report The business organization wants to know the performance of each department periodically or performance of a branch or performance of newly appointed employee or performance of existing employees for promotion, transfer and the like.
Reports on the Basis of Legal Formalities The reports are classified into two types. It usually contains the opinions or recommendations of the reporter with the help of facts and arguments. Both publications may also be written to persuade. Inquiry Letters Inquiry letters ask a question or elicit information from the recipient.
Historically, business letters were sent via postal mail or courier, although the internet is rapidly changing the way businesses communicate.
The formal reports are classified into two types. Interpretative Report An interpretative report is not only contains the facts, views and opinions of reporters and others but also includes the causes for an issue or an event and required remedial action with recommendations.
For example, Appointment of an Auditor. Audience Both writers of business letters and reports need to consider their audiences when they write.
When composing this type of letter, keep it clear and succinct and list exactly what information you need.
While a business report may be preceded by a business letter and a business letter may have a business report as an enclosure, these are two entirely different documents that serve two different purposes.
Business people who need to write a document that either persuades or informs, may have to choose between a business letter or a report.
Sometimes a design may be changed in the existing product, if so, latest technology should be adopted. They are used to describe what is enclosed, why it is being sent and what the recipient should do with it, if there is any action that needs to be taken.
However, letter and report formats are significantly different from one another. However, the verbation report should not be confused with the minutes of the meeting which is the official record of the proceedings and the decisions arrived at in the meeting.
Technical Report There is a lot of changes made in the technology. They are ordinary or routine reports and special reports. Be direct but tactful and always use a professional tone if you want the company to listen to you.
Finally, the reporter presents the facts in the report form before the top management. Reports submitted by officials or committees of constituted bodies example: Most business reports begin with a title page and an abstract or summary.
The body of the letter is usually written in block format with all items flush left. Sometimes, there may be a rivalry between the two group of workers.
Types of business reports in business communication Types of Business Reports in Business Communication The business reports are classified on many basis.
Cover Letters Cover letters usually accompany a package, report or other merchandise.Jun 13, · How to Write a Business Report Two Parts: Deciding What Type of Report to Write Writing a Business Report Community Q&A Business reports are one of the most effective ways to communicate in today’s business world%(63).
Types of Business Reports in Business Communication. Reports on the basis of Importance or Frequency. 1. Ordinary or Routine Report; 2. Special Report; Reports on the Basis of Legal Formalities. 1. Formal Report; 2. Informal Report; Reports on the basis of Function. 1. Informative Report; 2.
Interpretative Report; Reports on the basis of meetings. 1. Verbation Reports; 2. Video: Writing a Business Report: Structure & Examples In this lesson, you will learn why businesses need reports, what the parts of a typical business report are, some types of reports that may be needed, and a simple process for writing a business report.
See a list of types of letters, as well as examples of each. Also, review a list of elements to include in any business letter or email. If you would like to learn how to write a business report in English follow these tips and use the example report as a template on which to base your own business report.
First of all, business reports provide important information for management that is timely and factual. Jun 29, · Historically, business letters were sent via postal mail or courier, although the internet is rapidly changing the way businesses communicate.
There are many standard types of business letters, and each of them has a specific focus. Sales Letters. Typical sales letters start off with a very strong statement to capture the interest of the reader.Download